to advance to the next chat or compose window in order. That’s fine for swapping between the main window and the most recent chat or compose window, but what if you’re trying to compose multiple messages at once, or you have multiple chat windows open at once? In this case, you will need to hit Ctrl +. You can tab between calendar, keep, and tasks in the sidebar with Ctrl + Alt +, and Ctrl + Alt +. You can also go to Tasks with G + K and to Labels with G + L. G + I leads you to the inbox, G + S brings you to starred messages, G + T brings you to sent messages, G + D is drafts, and G + A is All Mail. Some other focus changing hotkeys include navigating to different sub-inboxes in Gmail. If you would rather focus on the main pane behind the chat and compose windows, press Shift + Escape. You can use Esc to focus on the latest opened chat or compose window. When you compose a message in Gmail, or when you’re using Hangouts through Gmail’s window rather than a third party app like Adium or Pidgin, it opens in a sub-window. Likewise, pressing N with no other keys will move you to the next message in your current open conversation.Ĭhanging focus is a big one. Pressing P with no other keys held, while a message is open, will move you to the previous message in the conversation. This first section of shortcuts applies largely to when you’re reading a specific email or when you’re composing a message. The only difference is that instead of using the Ctrl key, you will need to use ⌘ instead. I’ll be using PC notation below, but keep in mind that Apple computers can use these as well. In order to actually use shortcuts, you need to be in certain windows or use certain keyboard commands. Turn these on, and then save your settings. Above your profile picture but below your stars settings, you should see Keyboard Shortcuts. Click Settings to be brought to the settings menu, and then scroll down on the main pane. In Gmail, click the settings gear in the upper right corner. The same goes for adding custom shortcuts, which I’ll discuss a little later. This is a per-account setting, so if you manage multiple different Gmail accounts, you will need to enable this on all of them. This allows Gmail to monitor your keyboard inputs when you’re not actively composing an email, and lets the client interpret commands rather than the browser.įirst, log into your Gmail account. Gmail - Select All Unread - Mark All Read - Archive.kmmacros (5.Related posts: Step One: Enable Shortcutsīefore you can actually use shortcuts, you need to enable them. I hope this helps someone else who might be wanting to something similar. If you have pages and pages of emails in any folder or archive, this will save you quite a bit of time. If you don't want to archive messages, simply disable or delete the last two steps in the macro. Note that you could also type the letter A to go to All Mail (aka archive)Ħ - Press the Shift and 8 keys to simulate typing an asterisk (*) - this is equivalent to the "select" command/function.ħ - type the letter U (for unread messages)ĩ - type the Shift and I keys (Gmail shortcut for Mark as Read)ġ1 - Type the letter E (Gmail shortcut for Archiving the selected messages) Leaving it outside the loop just means you shouldn't activate another window while this set of actions is working through your inbox. You can move it inside the loop if you prefer. Note that the Activating Safari step is outside the loop of repeating steps. Here are the steps the macro goes through:ġ - make Safari the active window (be sure you are on the tab that is opened to Gmail) and keep it up front. I used pauses throughout because I'm running this on a 2015 imac 5k and I wasn't in a hurry. It would be good for you to figure out how many times you will need to run it by doing some simple math. It's an action that can be repeated as many times as you need for the number of unread emails you have in your Gmail account. I'm sharing it in case anyone else wants to use it. I searched the forums here and found this 5-year-old post from here, imported & duplicated it, and then modified to suit my use case. In any case, I could have done this all manually and marked all of the 800 or so unread messages as read, but why do that? Had some extra time on my hands and wanted to create a macro that would mark all my emails in my inbox as read and then archive them.Īctually what started this entire thing was wanting to go through my archive and mark all the very old emails as read so that I wouldn't have to see them as Unread in my iOS Airmail Client.
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